Cottenham Park Allotments
Cambridge Road, Raynes Park, London,
SW20
The following version of the Constitution was approved at the AGM on 5th April 1995.
1 The name of the Association is " The Cottenham Park Allotments and Gardens Association. "
2 The objects of the Association are
(a) to promote the interests of allotment holders and gardeners ;
(b) to act in conjunction with the appropriate local authorities to ensure the good management, cultivation and protection of the allotment site ;
(c) to make provision to meet the horticultural requirements of members by organising trading facilities ;
3 The membership of the Association shall consist of those allotment holders and gardeners whose application for membership is approved by the Management Committee.
4 The Management Committee will have the right to terminate the membership of any member whose conduct is proved to their satisfaction to be detrimental to the interests of the members of the Association. Such termination must be communicated to the member concerned in writing. An appeal against a decision of the Management Committee may be made to a special General Meeting called in accordance with Paragraph 10 of this Constitution.
5 Every member is required to pay an annual non-returnable subscription, on joining and thereafter on 1st January, which will be determined at an Annual General Meeting ( AGM ). Only paid-up members will be entitled to use the Association's trading facilities.
6 The following officers will be elected at the AGM :
(a) a President and Vice-President ( s ) ;
(b) a Chairman, Vice-Chairman, Secretary, Treasurer and Trading Manager.
7 (a) The affairs of the Association are to be conducted by a Management Committee consisting of the five officers named in Paragraph 6 (b) and five other elected members. The Committee may co-opt members and appoint additional officers, the letter being subject to confirmation at the next AGM.
7 (b) Following an AGM at which the post of an officer is left vacant, the Committee may appoint a member of the Association to that post. Such an appointment must be confirmed by members at the next General Meeting of the Association.
8 The Committee may set up such sub-committees or working parties as may be considered necessary and provide terms of reference subject to approval by the next AGM.
9 Committee meetings will be held at least every two months and five members will form a quorum.
10 The AGM, at which the Secretary's report and the audited accounts will be presented and the officers and Committee members elected for the following year, will be held at a time determined by the Management Committee or a General Meeting. Special General Meetings may be called by a decision of the Management Committee or at the written request of at least 10 members to the Secretary.
11 The quorum at a General Meeting will be at least 10 members. In the case of equal voting, the Chairman will have the casting vote.
12 The funds of the Association are to be held in such accounts as may be approved by an AGM. Cheques are to be signed by any two officers named in paragraph 6 (b). The accounts will be audited and the auditor's report presented to the AGM.
13 Changes to the constitution may be made only at a General Meeting provided that at least two-thirds of the members present vote in favour of a change and provided that at least 14 days notice has been given to members.
14 Any matters not provided for in this Constitution will be dealt with by the Management Committee at their discretion.
©2008 N Herbert